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To compress the size of a picture simply click on the picture and then press the Compress Pictures button on the Picture Toolbar (5th button from the right).
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To turn on the Picture Toolbar you select V iew > Toolbars > Picture.
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This tool can be found on the Picture Toolbar. Secondly PowerPoint has a built in compression tool. Select Tools > Options > Save and untick the box that says Allow fast saves. This will mean that any changes you make, such as deleting a slide, will get instantly reflected in the file size. PowerPoint does include a couple of tools that can help you to reduce file sizes.įirstly turn off Fast Saves. Images frequently take up a lot of space in PowerPoint which means that you may have difficulty emailing a large file. In some versions you need to do Tools > Customise > Commands, select Drawing as a category and then drag the tool you want onto the toolbar. You then drag down the tool onto your toolbar. Select Tools > Customise > Options and select the tool that you want. To speed up the rate at which you work in PowerPoint – particularly in the Draw menu – you may find it beneficial to add useful commands such as Align or Distribute to the Toolbars. There is a range of photo libraries that you can source images from (such as iStock) or you can take your own pictures using a digital camera. Simply select Insert > Picture > From File. One of the best ways to improve your presentation is to insert pictures. We have included here a whole range of hints and tips to help you improve your operation of Microsoft PowerPoint.